Are you involved in the provision of data management support to social science researchers in Swiss research institutions? Do researchers ask you for advice on how to comply with open data requirements? Are you dealing with questions such as:

  • “Do my research materials include personal data?”
  • “Can research materials including personal data be shared with other researchers or for teaching?”
  • “What are the conditions for sharing research materials including personal data in a data repository?”
  • “What are the different options for complying with open data requirements?”

The online workshop on “Sharing personal data through a data repository” held on November 28, 2023 attempted to answer these questions.


The answers to the questions raised during the workshop are here.

The slides are available below:

More information

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Online workshop program: November 28, 2023 (9:00 am -12:30 pm)

Format: Presentations by FORS and Unil staff members + Q&A sessions
Audience: Support staff, data managers, librarians, research consultants, anyone involved in providing data management support.

During this half-day event, FORS’ data management support team, in collaboration with the research office University of Lausanne, has provided you with practical guidance on how to assess the shareability of research data, including personal and sensitive data, both quantitative and qualitative. The workshop focused on data that have already been collected and are intended to be shared in a data repository, such as SWISSUbase.

After defining what personal and sensitive data are, we focused on four key conditions for sharing them:

  • the legality of personal data collection;
  • the legality of keeping personal data after the end of the project for which they were collected;
  • the existence of a legal basis for sharing personal data. In particular, we will elaborate on informed consent, the so-called “research privilege”, and anonymisation;
  • access control to personal data (e.g. by means of binding contracts or access conditions).

Finally, we introduced a new free tool, DataGo, which is designed to assess the shareability of datasets and provide additional guidance to the research community. Modelled on the open access assistant Papago, our tool DataGo tool was presented for the first time during this workshop.