Web space

FAQ

I am a publisher and I have a question / issue with a website. Who shall I contact ?

You shall contact Monika (monika.vettovaglia@fors.unil.ch)

I want to set up a new website. Who shall I contact ?

You shall contact Monika (monika.vettovaglia@fors.unil.ch)

I want to set up a new landing page for a survey conducted on Qualtrics. Who shall I contact ?

Landing page example: https://www.mosaich.ch/

You shall contact Jonas and Guillaume (jonas.boiziau@fors.unil.ch, guillaume.lefebvre@fors.unil.ch)

I have a question / issue regarding Mailwizz / Devisu

Please go to the “IT & Tools” FAQ: https://forscenter.ch/intranet/it-tools/

Roles / responsabilities for websites

Roles

For all websites managed by FORS, there are 4 organizational roles: the Product owner, the Editor, the Publisher and the Technical staff. A single person can have several roles.

Those roles partially overlap with the permissions given on the websites.

 

Product owner

This is the person who asked to create or establish a website for a specific purpose.

Responsabilities:

  • Defines the needs for a new website (content, layout, organization, …).
  • Final word for all decisions regarding the website
  • Ask for changes in sructure / functionality

 

Editor

Responsabilities:

  • Day to day management of website
  • Regular communication / information to Publishers
  • Collects needs / bugs / remarks from Users, Publishers and Product owner
  • Maintain website coherence in content / structure / layout
  • Organizing and planning with Technical staff bug fixing, feature implementation, new website requests and any technical work
  • Writing guidelines, howtos, FAQ, guides, …

 

Publisher(s)

Responsabilities:

  • Adding new content
  • Keeping content up to date
  • Reporting bugs and issues to the Editor

 

Technical staff

Responsabilities:

  • Bug fixing
  • Feature implementation
  • New websites implementation
  • Regular updates and maintenance
  • Security
  • Writing technical documentation. Helping Editor to write guidelines, howtos, FAQ, guides, …
List of roles by website

Defacto

https://www.defacto.expert/

Product owner: Sarah Bütikofer

Editor: Sarah Bütikofer

Publishers: N/A

Technical staff: Jonas Boiziau, Guillaume Lefebvre

 

Forscenter

https://forscenter.ch

Product owner: Monika Vettovaglia

Editor: Monika Vettovaglia

Publishers:

  • Eugen Horber: Management Summer School (tbc)
  • New person in the Admin & Support Team
  • Gian-Andrea Monsch: SHP
  • Karin Nisple: International surveys team
  • Emilie Morgan De Paula: DARISS Data Management, DARISS Help and Ressources, DARISS Partnerships, DARISS Data at FORS, About FORS
  • Florence Lebert: SHP
  • Lukas Lauener: SELECTS
  • Nicolas Pekari: DARISS (DCA)

Technical staff

  • Jonas Boiziau
  • Guillaume Lefebvre

Note: As Forscenter is a large website, it has been divided into several sections, for which somes publishers are responsible.

 

Linkhub

https://linkhub.ch

Product owner: Georg Lutz

Editor: Monika Vettovaglia

Publisher: Monika Vettovaglia

Technical staff: Jonas Boiziau, Guillaume Lefebvre

 

Seedsproject

https://seedsproject.ch/

Product owner: Brian Kleiner

Editor: N/A (Site not updated)

Publisher: N/A (Site not updated)

Technical staff: Jonas Boiziau, Guillaume Lefebvre

 

Social Change in Switzerland

https://www.socialchangeswitzerland.ch

Product owner: Monika Vettovaglia

Editor: Monika Vettovaglia

Publisher: Monika Vettovaglia

Technical staff: Jonas Boiziau, Guillaume Lefebvre

 

Survey Methods: Insights from the Field

https://surveyinsights.org/

Product owner: Monika Vettovaglia

Editor: Monika Vettovaglia

Publisher: Monika Vettovaglia

Technical staff: Jonas Boiziau, Guillaume Lefebvre

 

SWISSUbase info

https://info.swissubase.ch

Product owner: Stefan Buerli

Editor: Monika Vettovaglia

Publishers: Monika Vettovaglia, Stefan Buerli

Technical staff: Jonas Boiziau, Guillaume Lefebvre

 

Voto

Product owner: ?

Editor: Monika Vettovaglia

Publishers: Georg Lutz, Florence Lebert, Lukas Lauener, Nicolas Pekari (tbc)

Technical staff: Jonas Boiziau, Guillaume Lefebvre

Training material

19.05.2020

FORS web image guide

Are you a FORS website publisher? Then have a look at the new FORS web image guide set up by our FORS webmaster
Jonas. The guidelines and tools proposed can also be used by all FORS collaborators who need to resize images for calls, flyers, publications etc.  Thank you very much Jonas for this useful guide !

fors-web-images-guide

 

Guidelines for home office 2020-2021

This webpage provides you with up-to-date information and documents concerning working from home.

30.04.2020

Chers collègues

Nous espérons que vous avez bien commencé la semaine. Nous avons quelques informations à vous donner concernant les conditions de travail et le télétravail pour ces prochaines semaines :

  • Nous continuons à travailler à domicile jusqu’à nouvel ordre, le campus reste fermé en principe. Toutefois, les personnes qui doivent impérativement se rendre au bureau sont autorisées à le faire avec l’accord de la direction de FORS. Merci de vous concerter avec votre chef de groupe et Corine à ce sujet. Nous vous remercions de suivre les directives de l’Unil quant aux mesures de protection individuelles sur le campus (note de service UniSEP / Coronacell Covid19 N4-2020)
  • Les écoles devraient reprendre le 11 mai ce qui signifie qu’une partie des collaborateurs devraient être en mesure de travailler à 100% de leur taux d’activité. Pour les personnes qui n’y arrivent pas (enfants en garderie ou autre raison), merci d’informer Corine.
  • Si à partir du 1er mai, vous n’avez pas la possibilité de travailler à votre taux d’activité, nous vous demandons de compenser la différence avec vos éventuelles heures supplémentaires. Comme avant, les nouvelles heures supplémentaires ne sont possibles qu’avec l’accord de la direction.
  • Comme nous ne savons pas à quelle date la reprise aura lieu, nous vous demandons d’avoir utilisé au moins deux semaines de vacances 2020 et soldé les vacances 2019 à la fin août et ce, afin de ne pas recommencer en septembre avec 5 semaines de vacances 2020 à prendre sur l’année 2020.
  • Les absences maladies se traitent comme d’habitude, vous devez en informer Corine et votre supérieur hiérarchique. Les médecins étant à nouveau disponibles, nous vous demandons de nous faire parvenir un certificat médical selon les règles usuelles.
  • Comme l’a indiqué l’UNIL les évènements organisés sur le campus sont suspendus jusqu’au 31 août.
  • Les voyages professionnels à l’étranger sont interdits jusqu’à nouvel ordre.

Des exceptions à ces règles sont envisageables mais elles doivent être discutées avec la direction de FORS. Nous restons bien entendu à votre disposition.

Bien cordialement

Georg-Boris-Brian-Corine

27.03.2020

Several steps you can take to protect your work and data while working from home.

  1. Use strong passwords – it’s as important as ever to ensure that all accounts are protected with strong passwords. Unfortunately, many people still use the same password across multiple accounts. This means that all it takes is one compromised password for a criminal to take over all of your accounts.
    Passwords should be unique for every account and should comprise a long string of upper- and lower-case letters, numbers, and special characters. Clearly, it’s difficult to remember all these passwords, which is why password managers are such popular tools these days. We would recommend to use:
    – KeePass for Windows/Linus (https://keepass.info/)
    – MacPass for MacOS (https://macpassapp.org/)
  2. Use an antivirus software – make sure that an antivirus software is installed and running on your computer (https://www.unil.ch/ci/fr/home/menuinst/catalogue-de-services/documentation/securite-utilisateurs/antivirus.html)
  3. Secure your home network – It’s important to take simple steps to protect your home network to prevent malicious parties having access to connected devices. Make sure that your home Wi-Fi is protected with a strong password.
  4. Install updates regularly – Updates to OS and other applications can be a source of annoyance. But they really are important. Updates often include patches for security vulnerabilities that have been uncovered since the last iteration of the software was released. In many cases, you can set updates to run automatically.
  5. Back up your data – Data can be lost in a number of ways, including human error, physical damage to hardware, or a cyberattack. Make sure that you have CrashPlan installed on your computer (https://www.unil.ch/ci/fr/home/menuinst/catalogue-de-services/sauvegardes-et-securite/sauvegarde-poste-de-travail.html ). Keep your data on UNIL servers – FORS shared folders and your M drive.
  6. Look out for phishing emails and sites – With the rise in the number of people working from home due to the coronavirus outbreak, no doubt there will be plenty of cybercriminals looking to cash in on the trend. It’s highly likely that phishing emails will target remote workers in a bid to steal their personal information or gain access to company accounts.

To spot a phishing email, check the sender’s email address for spelling errors and look for poor grammar in the subject line and email body. Hover over links to see the URL and don’t click links or attachments unless you trust the sender 100%. If in any doubt, please forward this email to the IT team.

If you do click on a link and end up on a legitimate-looking site, be sure to check its credibility before entering any information. Common signs of a phishing site include lack of an HTTPS padlock symbol (although phishing sites increasingly have SSL certificates), misspelled domain names, poor spelling and grammar, lack of an “about” page, and missing contact information.

  1. Lock your device – make sure that your computer is always locked when you are not using it.

 

 

Check out the following guidelines to properly install your computer /lab top for home office.

Version 17.03.2020

Guidelines for working from home

Collaborative tools

Asking for help

Remote support

Remote access to UNIL network (Pulse secure)

  • Mandatory for
    • Remote access to your work computer
    • FORS intranet
    • Remote access to FORS shared folders (L, M, N, O, …)
    • Remote access to any protected UNIL resource
  • To install / use it, follow this guide (only in FR): https://www.unil.ch/ci/reseau-unil-chez-soi

Remote access to your workstation

  • First, make sure you are connected with Pulse Secure
  • From Windows
    • Click on the search icon in the task bar (Windows 7: Click on the start menu)
    • Type in “Remote desktop” (in French “Bureau à distance”) and open the application
    • Enter your computer’s full name (ask us if you don’t know it)
    • Enter your UNIL credentials (prefix your username with ad\)
    • If a security warning pops up, click “Yes”
  • From a Mac

Remote access to your “M” home folder

To access your FORS personal folder (Letter M on your Windows workstation) directly from your home computer

  • First, make sure you are connected with Pulse Secure
  • Second, connect to the server, according to one of the procedures below
  • Third, your FORS personal folder is the one with your username
  • Procedures

Remote access to FORS shared folders

To access FORS shared folders directly from your home computer

  • First, make sure you are connected with Pulse Secure
  • Second, connect to the server, according to one of the procedures below
  • Third, choose which folder to access according to the “Drive letter mapping” (which drive letter on your Windows workstation)
  • Procedures:
    • For Windows:
      • Click on the search icon in the task bar (Windows 7: Click on the start menu)
      • Enter: \\nas.unil.ch\fors in the search field
      • Use your UNIL credentials (prefix your username with ad\)
    • For Macs:
    • Drive letter mapping:
      • Drive letter L: P-FORSBASE
      • Drive letter N: G-SHP
      • Drive letter Q: G-SURVEYS
      • Drive letter R: P-OSR
      • Drive letter S: G-SHARE
      • Drive letter T: P-DWB
      • Drive letter U: G-DARIS
      • Drive letter V: G-MANDATES
      • Drive letter W: G-ADMIN
      • Drive letter X: G-RAPP
      • Drive letter Y: G-INFO
      • Drive letter Z: G-SELECTS
Guidelines web

FORS web image guide

Are you a FORS website publisher? Then have a look at the new FORS web image guide set up by our FORS webmaster
Jonas. The guidelines and tools proposed can also be used by all FORS collaborators who need to resize images for calls, flyers, publications etc.  Thank you very much Jonas for this useful guide !

fors-web-images-guide

 

Test procedures for websites

This section is meant for the FORS publishers. The proposed procedures should help you to test our various websites before they are updated.

Info IT

04.06.2021

L’ensemble des sites web FORS ne sera pas accessible pendant 10 minutes.

Le Centre Informatique de l’UNIL fera une mise à jour des serveurs de FORS. Cela impactera nos sites web. Comme d’habitude, cette mise à jour devrait provoquer une interruption du service durant quelques minutes.

  • Mercredi 9 juin à 11h : fors22 (Serveur web test)
  • Mardi 15 juin à 11h : fors17 (serveur web production)
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